Choosing a Private Event Venue for Small Gatherings
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If you’re hosting a party or event with a small guest list, there are things you need to consider when choosing your venue. Follow our tips to make the process as smooth as possible.
Location
Smaller gatherings allow you to prioritize your guests’ needs in a way that a larger event wouldn’t permit. Your venue location is just one example of this. Take your guests’ convenience into consideration when choosing a private event venue for a small gathering. Is the venue centrally located? If any guests are coming from out of town, is there convenient accommodation nearby? Planning around your guests will make your event go more smoothly.
Availability
Because smaller event venues are so versatile and can be used for all kinds of different events, they tend to book quickly. Make sure that your preferred venue is available on the necessary date before you make any other plans. Keep in mind that some small event venues are open to the public or host multiple events in one day. Be sure to inquire about these details before making your selection to avoid any conflicts later.
Accommodations
Any event, even one for a small group, requires seating, technology, and other vendors. Check with your venue to see what accommodations it offers. Do they provide tables and chairs, as well as the necessary linens? If you are serving food, is there a “preferred vendor” list that you will need to know about? Some small private event venues have their own in-house catering service. If that is the case, check to see if they can accommodate any menu preferences or dietary restrictions that you might require.
Layout
While the size, location, and availability of your venue are all important considerations, you also need to consider whether the venue can accommodate the type of event you are organizing. How is the venue laid out? How will guests be arranged? Will your guests be able to move freely in the space? Will adequate seating be available? Check with your venue to make sure that it can accommodate the event you’re imagining.
Contact Our Private Event Venue
Newhall Nest Event Space offers the perfect accommodations for your small party, wedding, or gathering. We have a selection of spaces, including a rooftop patio, that provide the perfect backdrops for weddings, corporate events, celebrations, or other private events. We are conveniently located in the stunning Financial District of San Francisco and are ready to make organizing your event as simple as possible. Reach out to us today to learn more and to schedule a tour!